Operations Associate


April 24, 2021

The Workplace Operations Associate is a position for a self-starter who must be extremely thorough, who possess outstanding communication skills and demonstrates diligence and devotion throughout the entire coordination process through task and project completion. It is imperative for this individual to have outstanding customer service skills and the ability to provide customers with quick solutions and ensure requests are completed in a timely manner. This individual must be able to perform “hands on” tasks such as furniture assembly and moving boxes/large items throughout the facility.

  • Ensure an outstanding and fun experience in the workplace by assisting in continuous monitoring of ALL space throughout the facility.

  • Perform WP Task Requests - Work directly with WP Supervisor & Receptionist to gather daily task list of requests to complete (examples: Reactive tasks- broken desk, cleaning breakrooms, manage stock, etc.)

  • Event Support - Work with Workplace Team to support set-up, staffing and clean-up of events.

  • Furniture Assembly - Build and deploy office furniture such as desks, chairs, storage cabinets, bookcases, etc.

  • Breakroom Support - Make coffee, maintain the coffee machinery, maintain and switch out syrups for soda machines

  • Inventory Management - Perform inventory audits weekly and communicate immediate breakroom, furniture needs to supervisor for ordering.

  • Shipping & Receiving - Assume POC for large shipments and maintaining storage spaces

  • Cable Management Maintenance - Perform various cable management tasks throughout the facility to ensure there aren’t any trip hazards and all desks display neat and clean cables.

  • Moves - Assist and lead execution of department moves throughout the facility and/or other Tesla facilities.

  • Move & Cable Management Vendor Relationships - Work with current vendors to book crews to support moves and cable management projects. Work with Security to ensure all vendor documents are kept up to date, badges are prepper prior to job and overseeing contractors while performing work onsite.

  • Projects - Assist in coordination of projects to improve the facility. In conjunction with other WP representatives, assist with WP process creation, implementation and maintenance. Always consider CIP- continuous improvement process!

  • 1+ years of relevant experience in a corporate, retail, or industrial/warehouse setting

  • Ability to lift and/or carry or push up to 35lbs.

  • Advanced knowledge of building/installing furniture & partition grids

  • Positive, proactive attitude and “can-do” mentality that is customer service oriented!

  • Excellent listening skills, organizational skills, & strong communication skills with leaders & executors!

  • Strong work ethic, commitment to quality, & proven follow-through skills—a leader yet a team player!

  • Availability to work weekends/nights as needed in order to meet schedule demand.

  • Ability to work in a fast-paced environment under constant changing priorities and demands.

  • Ability to work independently on assigned tasks as well as to accept direction on given assignments

  • Ability to see the big picture, yet still be detail oriented.

  • Ability to have the multi-tasking and project-based mindset - what will it take to oversee this through project close out!

  • Proficient in Microsoft Office Suite (Outlook/Excel/PowerPoint/Teams), BlueBeam Revu, & competent computer skills

  • Creating an excellent workplace may require you to take on Workplace and Facility tasks that may be beyond your typical day to day responsibilities. The ability to take these on is what makes Workplace successful!