Executive Assistant, Business Affairs - Studio Content


March 17, 2021

    Global Affairs Business Affairs
Spotify is seeking an executive assistant to support its global head of business affairs - studio content. This role is a balancing act: Leading the day-to-day tasks of any extraordinary administrator such as leading all aspects of scheduling, preparing for meetings, and coordinating events and presentations, as well as performing higher-level work like handling sensitive and confidential information, partnerships, and other relationships, taking on special projects, and solving problems of varying magnitudes. Location Los Angeles, CA Job type Permanent
What You'll Do:
  • Administrative duties such as: managing calendar and scheduling, handling e-mail distributions, updating contact information, handling expense reporting and approvals in accordance with company policies, ordering supplies, etc.
  • Work cross-functionally and communicate and collaborate extensively with other business units and teams within Spotify and partners and colleagues across multiple locations/markets
  • Perform meeting management duties (such as preparing materials, identifying next steps, and communicating out as needed) and maintain status reports.
  • Draft memos and conduct content-related research.
  • Coordinate team events and workshops/training/learning meetings.
  • Manage team communication (verbal and written).
  • Handle business travel bookings/arrangements and compile itineraries.
  • Manage other special projects and workflows as needed.
  • Serve as a representation of Spotify in relation to transmitting correspondence, welcoming guests, coordinating meetings, etc. Represent Spotify with diplomacy, sensibility, and thoughtfulness.
  • This role requires candidates to be a commutable distance to the LA office

Who You Are:
  • Bachelor’s degree is strongly preferred.
  • 3+ years of entertainment business/legal affairs administrative experience (in a fast-paced, dynamic environment) strongly preferred.
  • Have excellent interpersonal skills with the ability to interface and communicate effectively with team members, internal and external executives, senior management, and talent representatives and their offices.
  • Have excellent written, verbal, and telephone skills.
  • Deeply proficient with Google Suites (Calendar, Slides, Docs, etc.) as well as MS Office. You seek knowledge about new tools and technologies. (Experience in Concur is a plus.)
  • Highly organized and detail-oriented; you are able to manage and track multiple high-priority tasks at once without letting things fall through the cracks, you are adept at prioritizing appropriately, managing time well, and anticipating needs.
  • Highly self-motivated, proactive, quick-thinking, flexible, adaptable, collaborative, resourceful, and emotionally intelligent, with excellent common sense and judgment.
  • Experienced in exercising sensibility, discretion, and diplomacy in handling all matters, information, and relationships (including confidential or sensitive information).
  • Able to give, receive, and implement feedback constructively.
  • Enthusiasm for Spotify content is a major plus!

Where You'll Be:
  • We’ve introduced Work From Anywhere to give you more options!
  • Our offices are currently closed due to COVID-19. Post COVID, while we will ask you to pop into the office from time to time, we are giving you the flexibility to work from home should you choose to do so.
  • Working hours? We operate within the local timezone (PST) for collaboration

Perks of being in the band
Extensive learning opportunities, through our dedicated team, GreenHouse. Flexible share incentives letting you choose how you share in our success. Global parental leave, six months off - fully paid - for all new parents. All The Feels, our employee assistance program and self-care hub. Flexible public holidays, swap days off according to your values and beliefs. Spotify On Tour, join your colleagues on trips to industry festivals and events.
Learn about life at Spotify
You are welcome at Spotify for who you are, no matter where you come from, what you look like, or what’s playing in your headphones. Our platform is for everyone, and so is our workplace. The more voices we have represented and amplified in our business, the more we will all thrive, contribute, and be forward-thinking! So bring us your personal experience, your perspectives, and your background. It’s in our differences that we will find the power to keep revolutionizing the way the world listens.
Spotify transformed music listening forever when we launched in 2008. Our mission is to unlock the potential of human creativity by giving a million creative artists the opportunity to live off their art and billions of fans the chance to enjoy and be passionate about these creators. Everything we do is driven by our love for music and podcasting. Today, we are the world’s most popular audio streaming subscription service with a community of more than 345 million users.