Sephora

Human Resources Specialist DC

Sephora

June 10, 2021


Job ID: 193575
Location Name: Mississippi Distribution Center
Address: 8500 Nail Road, Olive Branch, MS 38654, United States (US)
Job Type: Full Time
Position Type (Regular/Temporary): Regular
Job Function: Human Resources
Is This Position Eligible for Remote? :
Position Title: Human Resources Specialist
Departments: Human Resources
Function: Human Resources Management
Grade: N05
Reports To: (Sr) Human Resources Manager
FLSA Status: Non-Exempt
Location: Distribution Centers
Position Summary:
The primary duty of the Human Resource Specialist is to perform a wide variety of human resource activities in various functional areas that may consist of benefits, non-exempt recruitment, employee relations, engagement, safety tracking with a focus on injury and illness reporting and workers’ compensation liaison, Short & Long-Term Disability and FMLA tracking, and unemployment claims. The majority of the tasks are administrative in nature but may be more complex and require a greater depth of knowledge, skills and abilities as compared to a Human Resources Coordinator.
Essential Functions of Job:
  • Assist in maintaining the HRIS according to established processes and procedures in a timely manner.
  • Process new hire, status change, and termination documentation
  • Post non-exempt, job openings, schedule interviews and track internal staffing activity.
  • Process all Workers’ Compensation claims, reports and data
  • Process all unemployment benefit claim inquiries, compile supporting documentation and attend hearings
  • Retrieve data from applicable systems and maintain regularly scheduled reports in addition to other requested data management reports in order to support the operations team
  • Performs periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately
  • Process and administer leave of absence requests and disability paperwork.
  • Assist with New Hire Orientation programs and facilitate sessions as necessary.
  • Prepare and process weekly payroll, including daily management of time and attendance
  • Answers frequently asked questions from applicants and employees relative to standard policies, benefits, hiring processes, payroll, etc.; refers more complex questions to appropriate senior-level HR staff or management
  • Follow all Company, state and OSHA safety rules, policies and regulations to ensure safe working practices, including proper work attire; report safety violations and potential safety violations to appropriate supervisory or management personnel.
  • Maintain compliance with federal, state, and local employment laws and regulations, and recommended best practices; reviews policies and practices to maintain compliance
  • Maintain knowledge of trends, best practices, regulatory changes, and new technologies in human resources, talent management, and employment law
  • Perform other duties as assigned
  • Demonstrate our Sephora values of Passion for Client Service, Innovation, Expertise, Balance, Respect for All, Teamwork, and Initiative

Knowledge, Skills and Abilities:
  • Ability to work flexible hours
  • Ability to effectively give and receive feedback in a professional and respectful manner that sets an example to others
  • Excellent verbal and written communication skills
  • Excellent interpersonal, negotiation, and conflict resolution skills
  • Excellent organizational skills and attention to detail
  • Excellent time management skills with a proven ability to meet deadlines with limited supervision
  • Strong analytical, problem-solving, and decision-making skills
  • Ability to prioritize tasks and to work independently
  • Ability to raise issues proactively and in a timely manner.
  • Ability to act with integrity, professionalism, and confidentiality
  • Thorough knowledge of current employment-related laws and regulations
  • Proficiency with Microsoft Office Suite
  • Proficiency with or the ability to quickly learn the organizations HRIS and talent management systems

Supervisory Responsibilities:
None
Working Conditions:
  • Moderate but varying temperature and humidity in office and warehouse environments.

Physical Requirements:
  • Prolonged periods of sitting at a desk and working on a computer
  • Must be able to lift 15 pounds at times
  • Must be able to access and navigate each department at the organization’s facilities

Minimum Qualifications:
  • High School diploma or equivalent.
  • A Bachelor’s degree in HR or related field preferred
  • 3-5 years of Human Resources experience, or similar combination of education and experience.
  • Professional HR certification preferred.
  • Experience with modern payroll software and HRIS required; Dayforce and SAP preferred but not required
  • Proficiency in Microsoft Office Suite

Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time.

COMPANY OVERVIEW:

SEPHORA has been changing the face of prestige cosmetics since its debut in 1970s Paris. Sephora was acquired by luxury group Moët Hennessy Louis Vuitton (LVMH) in 1997 then launched stateside in 1998, and is currently home to 200 world-class brands - including its own private label, SEPHORA COLLECTION. Sephora's curated assortment features more than 14,000 products including makeup, skin care, perfume, hair care, body, professional tools and more. Sephora is the beauty education hub, offering consultations at the Beauty Studio, a variety of complimentary classes, one-on-one service from Personal Beauty Advisors, and exclusive retail technology SKINCARE IQ, COLOR IQ, and FRAGRANCE IQ. Sephora is an international force in beauty, and its award-winning website and ever-growing presence on social-media make it the world's premier digital beauty destination.