We are looking for an executive assistant to support and partner with the CEO and Chief of Staff to the CEO. This person will handle a wide range of administrative and executive support related tasks while being a strategic thought partner to increase efficiency, collaborate cross-functionally, and manage crucial information and tasks with little supervision. This person will also be extremely proactive, organized, flexible, and enjoy the administrative challenges of supporting a fast-paced executive.
Crucial to this role is the ability to interact with staff (at all levels) in a fast-paced environment, sometimes under pressure, remaining flexible, resourceful, and efficient, with a high level of professionalism and confidentiality. Equally important is strong business acumen, expert level written and verbal communication skills, strong decision-making ability and attention to detail.
What you’ll own:
Who you’re committed to being:
Proactively identify opportunities to increase effectiveness and improve business operations in the Office of the CEO
Maintain CEO’s schedule by planning and scheduling meetings, and travel
Organize CEO’s time by reading, researching, and routing correspondence: drafting letters and documents; collecting and analyzing information; initiating communications.
Prepare and submit expense reports on behalf of the CEO
Produce information by transcribing, formatting, inputting, editing, retrieving, copying and transmitting text, data, and graphics
Protect operations by keeping sensitive information confidential
Collect and analyze information to prepare reports, briefing documents that prep CEO for meetings
Provide historical reference by developing and utilizing filing and retrieval systems and potentially recording meeting discussions
Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies
Contribute to encouraging, high performing team culture
Own and execute complex, multi-day travel itineraries and provide critical updates in a professional and timely manner
Experience you’ll need:
Proactively anticipate needs and dependencies without being asked or directed
Excellent time management and prioritization
Superior writing and editing skills
Flexible and willing to perform other duties as requested
Strong attention to accuracy and detail
A lifelong learner, constantly evolving, improving, and innovating
Previous experience supporting a c-level executive from an administrative perspective
Experience operating in a fast growing company; tech company experience preferred